Help for the Company Required by the Occupational Safety and Health Law to Track Injury and Illness
OSHA 29 CFR 1904 and Who Has to Complete Injury Report Forms
Any employer governed by the Occupational Safety and Health Law (1970) must maintain and submit certain records to OSHA, according to CFR 1904.
IF THE INCIDENT INVOLVES FATALITIES AND CATASTROPHES, IT HAS TO BE REPORTED,
NO MATTER THE COMPANY SIZE.
WHAT IS AN OSHA RECORDABLE ACCORDING TO 29 CFR 1904?
The key word to remember is WORK-RELATED. An injury or illness is considered by 29 CFR 1904 to be work-related IF the event or exposure in the workplace CAUSED, CONTRIBUTED TO, or EXACERBATED the PRE-EXISTING CONDITION. Basically, the injury or illness is presumed to be work-related if it resulted from events or exposures in the workplace, unless an exception directly applies.
HOW to COMPLY with RECORD KEEPING RULES - OSHA 300, 300a, OSHA Form 301
OSHA Record Keeping Rules require maintaining several types of forms, including OSHA 300 and 300a, along with the OSHA 301 Form.
It is also recommended to keep track of the safety measures in place, along with a record of any and all employee training provided on the OSHA Record Keeping Rules. Each form benefits the employer and employee in specific ways, and makes OSHA compliance manageable. It’s a win-win for each!
FREE Downloadable Self-Inspection Checklists
Observe thyself as thy greatest enemy would do; so shalt thou be thy greatest friend. -Jeremy Taylor - English bishop and theologian (1613 - 1667)
While OSHA is not the enemy of the workplace, it is wise to inspect your health and safety procedures at your work sites with the eyes of an OSHA inspector on a regular basis.
Keeping self inspection checklists updated and then maintaining those lists with your other documents is a great way to “master the details before they master you,” and consequently minimize or eliminate common hazards in the workplace.
The scope of your self-inspection checklists
Following is an index of self inspection checklist topics that can point you in the right direction for what safety training and protective measures your company needs to take to maintain OSHA compliance and ensure worker safety. (Some of these areas DO overlap.)
Follow the links to download and print the actual FREE checklists for your own use.
- Processing, Receiving, Shipping, and Storage: This includes equipment, job planning, layout, heights, floor loads, hoisting of materials, handling and storage methods of materials, and training for material handling equipment.
- Electricity: This includes equipment, switches, breakers, fuses, switch-boxes, junctions, special fixtures, circuits, insulation, extensions, tools, motors, grounding, and national electric code compliance.
- Lighting: This includes type, intensity, controls, conditions, diffusion, location, glare and shadow control.
- Heating and Ventilation: This includes type, effectiveness, temperature, humidity, controls, and natural and artificial ventilation and exhaust.
- Machinery: This includes point of operation, flyewheels, gears, shafts, pulleys, key ways, belts, couplings, sprockets, chains, frames, controls, lighting for tools and equipment, brakes, exhausting, feeding oiling, adjusting, maintenance, machine guards, lockout/tagout, grounding, work space, location, and purchasing standards. Specifics for abrasive wheel equipment grinders, compressors and compressed air, compressors air receivers, hoist and auxillary equipment, industrial trucks, powder-actuated tools, spraying operations, welding-cutting-and-brazing.
- Personnel: This includes experience training including hazard identification training; methods of checking machines before use, type of clothing; PPE (personal protective equipment); use of guards; tool storage; work practices; first aid, and methods of cleaning, oiling, or adjusting machinery.
- Hand and Power Tools: This includes purchasing standards, inspection, storage, repair, types, maintenance, grounding, use, and handling.
- Chemicals: This includes storage, handling, transportation, spills, disposals, exposure, amounts used, labeling, toxicity or other harmful effects, warning signs, supervision, training, protective clothing and equipment, and hazard communication requirements.
- Fire Prevention: This includes fire extinguishers, alarms, sprinklers, smoking rules, exits, personnel assigned, separation of flammable materials and dangerous operations, explosive-proof fixtures in hazardous locations, and waste disposal.
- Maintenance, including tracking and abatement of preventative and regular maintenance: This includes scheduling, measuring effectiveness, training of personnel, materials and equipment used, records maintained, method of locking out machinery, and general maintenance methods.
- Personal Protective Equipment (PPE): The type, size, maintenance, repair, storage, assignment of responsibility, purchasing methods, standards observed, training in care and use, rules of use, and method of assignment.
- Miscellaneous: This includes employer posting requirements, confined spaces, environmental controls, identification of piping systems, noise, portable ladders, safety and health program, compressed gas cylinder safety, spraying operations, and of course, recordkeeping.